Business Administration Apprentice

General Description

Overall Responsibilities

To be trained and involved with running of a busy office, providing administrative support to the Directors. Dealing with stock management and procurement, organising of international and national freight, supporting the clerical needs of the Business.

Main Duties

Specific Training Opportunities.

1. Learning to maintain and develop the Advanced Composites Sage based financial and stock systems and associated manual accounting records. Including handling cash; security of cash and other financial resources; handling of cheques; V.A.T. claims and associated issues; invoices and other transactions; accounts for income collections and receipts.
2. Verify the accuracy of supplier invoice data relative to goods/services purchased by

Advanced Composites and input to the Sage system.

3. Ensure supplier invoices are processed within the agreed payment timescales. To include setting up and maintenance of supplier details.
4. To work collaboratively to provide financial information, reports, advice, graphs and monitoring information and forecasts to assist with financial planning.
5. To reconcile Bank Accounts and Bank Balances
6. Provide a customer focused service, ensuring that effective working relationships are developed and maintained. Provide effective liaison and communication with suppliers, customers and client representatives ensuring the Business payment processes are adhered to
7. Participate in the receipt, opening and distribution of the mail on a daily basis
8. Source and purchase goods, following close monitoring of the Sage stock system.

Working with a range of established vendors to drive costs down through bulk buying, effective timely ordering and building excellent working relationships.

9. Liaise with customers inputting orders and communicating leads times.
10. Organisation of Freight Nationally and Internationally.
11. All other Admin and office based tasks required within a small office team.

Other responsibilities

12. To undertake training with TDR training

This job description is subject to review and may change over time to meet the needs of the organisation. Any changes will be subject to consultation with the post holder.

Desired Skills

• Good time management
• Organised
• Communication skills

Personal Qualities

• Good time management
• Organised
• Communication skills

Desired Qualifications

Level 4 in English and Maths GCSES

Future Prospects

Full time employment upon completion of apprenticeship